Office & Facilities Manager (Part Time), London

The Office & Facilities Manager will be responsible for ensuring the smooth day-to-day running of the office and front of house. There will also be some PA duties for the CEO and Board Directors.

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This position ensures that the office complies with health and safety regulations and holds responsibility for these maintaining these regulations. They will liaise with the Building Management and other office supply & maintenance companies to provide a comfortable and efficient working environment. The post holder will manage staff events and incentives including running charity days.

The post holder will provide a fantastic first impression, live company values and effectively communicate with stakeholders over the telephone, email and face to face.

Areas of Responsibility

– Ensure Front-of-House provides a professional and friendly first impression via email, telephone and face-to-face

– Ensure high standards are maintained in the office, including managing the cleaning contract and liaising with colleagues

– Manage various building maintenance contracts and liaison with Cottons Centre to troubleshoot buildings issues

– Ensure office complies with Health & Safety regulations, completing regular audits and checks so that external assessments are passed and full record keeping is maintained

– Plan and organise quarterly sales meetings, staff incentives and Christmas party

– Manage Charity Partnership arrangement

– Manage Company Car maintenance and leasing arrangements

Leadership (strategy formation & personal ownership)

– Ensure the company has required First Aiders and Fire Wardens, leading the implementation of their duties and training

– Write, update and maintain Health & Safety, Vehicle and Environmental policies

– Project Manage the Christmas Party

– Professionally represent the company and the brand

– Commit to develop and meet personal and team members objectives to support the business to meet it’s business targets

– Identify and highlight to senior management any succession planning issues

– Identify and highlight to senior management where cost savings can be made within remit

– Take responsibility for own and team members professional development

– Live the company values

Operations

– Provide Health & Safety and Office Management Induction for all new starters on their first day

– Develop strong working relationships with Office Maintenance organsiations

– Manage petty cash and claim expenses

– Maintain accurate Health and Safety records

– Obtain quotes for office expenditure in line with company guidelines and present to board for authorisation

– Make arrangements for office repairs as required, ensuring cost effectiveness

– Ensure Quarterly Sales Meetings are prepared for and run effectively (including awards, prizes and venue booking)

– Manage the Vending Machine and Sandwich Man contracts effectively

– Order drinks for ‘Friday Beers’ and ensure they are safely stored

– Manage Secure Shredding contract

Customer Service (external)

– Provide exceptional front of house service, meeting and greeting visitors in a warm and professional manner

– Ensure our guest interviewers are provided with exceptional customer service

– Ensure Reception is managed professionally and to MSI Care guidelines

– Develop strong working relationships with Cottons Centre Building Management and Reception

Processes

– Communicate with cleaning company to ensure office standards and cleanliness are maintained

– Lead ‘Tidy Friday’ initiative to maintain high standards of office

– Manage ‘Charity Days’ and provide full and clear communication before and after event

– Ensure Office signage is current and effective

– Ensure Health & Safety processes are updated in line with regulation and implemented effectively

– Manage Company Car Leasing arrangements, advising of renewals and obtaining quotes for required repair and maintenance

People Management and Team Working (collaboration)

– Be main point of contact for all office queries

– Effectively manage Reception and ensure Receptionist fulfils all duties

– Provide some PA support to CEO

– Create a positive atmosphere and high morale

– Conduct weekly agenda’d 1:1’s with all team members and escalate issues to senior manager

– Manage Apprenticeship Reception schedule and support its effective implementation

– Champion business improvement and people development initiatives including SBI process and MSI Care

– Achieve consistent high standards of performance within team, taking appropriate action where performance is weak

– Provide guidance and support to junior staff members

– Collaborate effectively and positively with colleagues across the organisation

Special Conditions

– The list of responsibilities outlined above is not intended to be exhaustive and the post holder should show flexibility to carry out other reasonable tasks or responsibilities under the direction of a manager

– OOH working to meet business requirements

Accountable For

The Office & Facilities Manager is accountable for:

– Managing a safe and comfortable working environment

– Successful Incentives and Company Events

– Being an effective people manager

– Maintaining excellent customer satisfaction levels

– Ensuring exceptional Front of House service

Click here to Apply Now

If you want to get job availability details for your profession and location then click below to submit details.We will Inform you job availability by email when it is available.

Click here to Apply for any job you like

If you want to get job availability details for your profession and location then click below to submit details.We will Inform you job availability by email.

Click here to Apply for any job you like